So, I am coming from RootsMagic, and decided to redo the tree in Gramps, Its not a massive tree, 300 in total so far.
Question
1: The correct way of adding Birth, Marriage, Death Records?
I have so far
1.1 Created a Repo (Natioanal Records of Scotland)
1.2 Created a Source for each of Certificates(Scottish Records of Birth, Marriage, Deaths), Pointing to the repo
1.3 Created a Citation With the Image of either certificate, That is pointing to the Source.
Does this sound right?
Question 2: Places
So far, when adding a new place, I am just putting, in this instance, Dundee, Angus, Scotland.
Should it be
Dundee, Enclosed By Angus, Enclosed by Scotland?
Birth Marriage and Death looks OK do look at the Forms Plugin which can
simplify a lot of data entry there are already pre-configured Forms to
try/use I have Scottish ones I have modified also census.
Places bear in mind that you when you start using “enclosed” your
selection of type becomes important and depends on what you are using as
a reference. You do not want Unknown enclosed by Unknown
So based on Openstreet Map where you can get Latitude and Longitude
information which GRAMPS can store and use.
Dundee = Type City (Dundee, Dundee City, Scotland, DD1 3BZ, United Kingdom
Enclosed by
Angus = Type County (Angus, Scotland, United Kingdom) Alternative use
Ancient Counties
Enclosed by
Scotland = Type Country
Enclosed by
United Kingdom = Type Country is possible but gives Country within
Country which I do not like So I have as Sovereign State.
Dundee (City), Enclosed by Angus (County), Enclosed by Scotland (Country)
Just in the middle of getting NotebookLLM transcribing all my documents, so I am sure it will change soon to include Street addresses etc WIll have a look at the Forms Plugin
Street Address starts to get complex
You need things like Ward, Parish, District before you get to that level
and in Census I have an Attribute Street which is the original as
written full address. Whereas the Place Name is the most current name
(if possible for that location therefore appearing on modern maps.
Also you need to consider people living in the same street so
1 Bond St., Glasgow and 2 Bond St., Glasgow to me appear as
Glasgow = Type City
Encloses
Bond St., = Type Street
Encloses
1 = Type Domestic Dwelling
2 = Type Domestic Dwelling
My Place name for this would look like
All my street addresses as Places take the form
Bond St., 1, Glasgow
Doing it this way when you go into places they are sorted together by
name of Street not by house number.
Create yourself a dummy or even copy of your tree to play with these
things to see what suits you best.
I think it was last version of gramps where I had done this, but if I remember correctly there were issues with some of the records, and or data wasn’t imported.
The tree being fairly small, it’s been a 2 day task to get it 90% copied, managed to get each document transcribed too, something I hadn’t done with roots but planned too.
So it’s was nice to start it again, albeit certainly wouldn’t want to do that with a large tree
Yes it does create the citation but you do need individual sources for each census otherwise you end up with stunted citations and also you have separate forms for each census because very rarely are they identical bureaucrats love to meddle.
Note this is a hierarchy in the same manner as places
So
Citation
Enclosed by Source
Source
Enclosed by Repository
Scotlands People is not really a Repository it is like Ancestry/FamilySearch it is a publisher a distinction which has caused much debate on here over a few years.
In my view the repository is where the original records are stored/held
for example the the National Archives in England or the National Library for Scotland. (Digital Records is another matter but as they are less than 50 years old generally not of a huge historic interest currently)
Example citation of mine
PRO Ref HO107 Piece 2218 Folio 198+199 Page 31+32
It is my belief that it does matter which publisher you use the citation should take you directly to the record on any publisher.
I view the Repository as “Where do I go for the record.” So I do use FamilySearch, Ancestry, etc as the Repository. I use the Type “Aggregator” as the Repo type and use “Internet” when attaching the Repo to the Source, I add the information about where these sites got the information to a Note.
A perfectly valid way of doing it. I was not implying my way was correct
it was simply stating the way I view the issue, suspect there are
numerous acceptable ways of addressing this.
phil
Yes and no. It more subtle than that. Scotland’s People (SP) are more than just a publisher because they are part of the National Records for Scotland, which is the official repository of Scottish BMD, and other, records. It is through SP that the public have direct access to records held by NRL Scotland. The public can see these records either in person at the SP Centre in Edinburgh or on-line via the SP website:
Apologies was trying to keep it simple and yes works in the same way as
The National Archive at Kew so any documents I have for Scotland are in
the Repository “National Records for Scotland” Publisher/aggregator
ScotlandsPeople because ScotlandsPeople is a website that could
potentially vanish with stroke of a key or pen, where as hopefully the
bricks and mortar of NRS will protect the valuable data for longer.
phil
No need to apologise. I too have NRS Scotland as the top level repository and then different sources for SP births / marriages / etc. and then details of the record as the citation.
At least that’s my aim. Alas, I have far too many SP JPEG images / PDF files just filed on my data drive and not properly added into my Gramps tree.
to include Street addresses etc WIll have a look at the Forms Plugin
