I make pdf sometimes from a note text. This is because I have a lot of text (more than 1-2 pages). Notes have glitches with a lot of text. I beleive this is a bug and I’ve written about these troubles. I think there should be setting to disable text’s calculations inside notes to avoid glitches. But currently it works so. Thats why I use converting to pdf sometimes. Anyway, on my own opinion saving data as text only is OK, media isn’t requires.
This question is partly related to repositories. And I saw heated discussions on this forum about how to organize it better. I would like to describe how I have been doing it recently and I am also interested in hearing alternative opinions.
About repositories:
All the documents that I am looking at are in various regional archives in the form of paper documents, and they can also be digitized. For each regional archive, I have a separate repository with the type Archive. I always add this repository to Source if I know it exists in the regional archive. But usually I do not go to regional archives, but use their already digitized media.
If these are media that are located on Familysearch, then I add a second repository called familysearch.org with the type of Website to the source.
If there are media that I ordered for money (or even for free) from the regional archive, then I add a second repository called Local Archive to the source, because I have it on a local PC. The type of this repository is Archive.
About sources:
In the sources, for convenience, in the Pub.info field, I briefly list the places where this document-case is located. Example:
Regional archive..., local archive
Also, in the source attributes, I add an attribute called: Media provider, where I indicate where exactly I downloaded the images from.
This will help me later to keep private media, such as those I downloaded from familysearch. But if I bought them, I can share them. That is, this attribute can be used as a filter.
I also add the title pages (and last pages) of the document as media to the source. These title pages refer to all citations included in the source.
When I attribute a new repository to source, I set media type as Electronic for Local repository of Fiche for Familysearch repository. There are my the sot popular cases in use.
About citations:
All my citations are part of the sources.
About media:
If they are title pages, I add them to the source as media, but if they are pages that I citate, I only add them to the citation and not to the source.
I’m wondering if the concept I’m currently using will always work correctly for report generation. I checked it on NAVWEB reports and it suited me. But really, Gramps has many different accounts. And maybe some of them will not accept this approach to data organization.